WFTV (UK) Awards and Regional Events Producer

 

Reports to: Director of Awards, Events and Partnerships

Salary: £37,000 per annum

Contract: Permanent

Working pattern: Full time, 35 hours a week excluding lunch breaks

Start date: At your earliest availability

Location: The WFTV office is currently based in Somerset House, London. We operate on a hybrid basis and staff are required to come into the office a minimum of two days a week, on Wednesday and Thursday.

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Benefits:

• Annual holiday entitlement is 28 working days in every full holiday year, and in addition you are entitled to 8 bank and public holidays in every full holiday year. You will receive your birthday as annual leave after 1 years’ service.

• Auto-enrolment in Nest Pension Scheme.

Apply by: Monday 12 October, 17:00

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Interviews:

• First interviews - week commencing 19 October, online via Zoom.

• Second interviews – week commencing 26 October, in person at our London office.

 

ABOUT WFTV

 

Women in Film & TV (UK) is the leading membership organisation for women working in creative media in the UK and as proud members of Women in Film & Television International we are part of a global network of over 12,000 women. Members of our not-for-profit organisation come from a broad range of professions spanning the entire film and television industry. 

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​We host a variety of online and in-person events throughout the year and host a prestigious awards ceremony every December. We also run professional development schemes including a four nations mid-career mentoring programme, leadership programme and a screenwriters' lab. WFTV also provides networking opportunities, updates on industry news, promotes women's interests and collaborates with industry bodies. 

 

About the Role

The Awards and Regional Events Producer will be responsible for creating and delivering engaging and exciting online and in person WFTV events in the nations and regions, relationship management and supporting the delivery of the annual WFTV Awards, working as a core member of the events team.

 

Key Responsibilities

 

Event Planning and Delivery

• Plan and deliver a wide range of online and in-person events, from small networking sessions to large-scale events, responding to industry trends, WFTV’s objectives and the interests of its members.

• Oversee WFTV’s in-person events programme across our regional and national hubs in Belfast, Cardiff, Edinburgh, Glasgow, Leeds and Manchester.

• Line manage WFTV’s part-time Event Managers in Northern Ireland, Wales and Scotland.

• Produce and deliver all aspects of allocated events, with oversight from the Director of Awards, Events and Partnerships.

• Manage event budgets, monitor expenditure and provide accurate financial reporting.

• Manage invitations and communications with event hosts, speakers and other contributors.

• Maintain accurate and up-to-date event information across relevant databases and systems.

• Prepare and circulate clear event briefs for the WFTV team and external stakeholders.

 

Event Marketing and Promotion

Work closely with the Marketing and Communications team to ensure all events are effectively promoted, including:

• Writing and editing event copy for the WFTV website.

• Uploading and managing events on WFTV’s ticketing platform and website.

• Monitoring ticketing and event listings on a day-to-day basis and making updates where required.

• Providing event information and promotional content for the WFTV newsletter.

• Ensuring each event receives appropriate social media promotion before, during and where relevant, after the event.

 

Relationship Management

• Lead communications and maintain strong working relationships with speakers, sponsors, partners and key stakeholders.

• Respond to enquiries and correspondence promptly and professionally.

• Work closely with the wider Events team to assess and respond to new proposals, partnership opportunities and event ideas in a timely manner.

• Build and maintain positive relationships that support the successful delivery and growth of WFTV’s events programme.

 

WFTV Awards

Support the CEO and Director of Awards, Events and Partnerships in the planning and delivery of the WFTV Awards, including:

• Managing event logistics through detailed scheduling, planning and project management in the lead-up to the Awards and on the day.

• Supporting the Awards nominations process and coordinating jury meetings.

• Monitoring and reporting on the Awards budget and expenditure.

• Liaising with suppliers and overseeing the delivery of goods and services.

• Procuring resources and materials, including VIP gift bags and raffle prizes.

• Supporting the ticket booking and guest management process.

• Recruiting, training and coordinating volunteers and event staff.

• Managing artist and VIP liaison.

• Working as part of the wider event delivery team to ensure the smooth running of the Awards on the day.

 

General Administration and Support

• Provide administrative and organisational support to the CEO and Director of Awards, Events and Partnerships as required.

• Contribute to other WFTV projects, initiatives and administrative tasks as required.

• Work collaboratively with colleagues across WFTV to support the organisation’s wider objectives and activities.

 

Skills & Experience

• At least 4 years’ experience in live event production and delivery.

• Excellent organisational and time-management skills, with a strong attention to detail and the ability to manage multiple priorities and deadlines.

• Experience delivering events outside London, with an understanding of working across the nations and regions.

• Strong technical and digital skills, including confident use of Zoom, customer relationship management (CRM) systems, databases and ticketing platforms.

• Excellent communication and relationship-management skills, with the confidence to work with a wide range of stakeholders, including venues, suppliers, sponsors, event partners, guest speakers and members.

• Strong written communication skills, with the ability to produce clear, accurate and professional event information and correspondence.

• A friendly, professional and member-focused approach, with a commitment to delivering a positive experience for attendees and stakeholders.

• The ability to remain calm, flexible and solution-focused in a fast-paced live event environment, including when dealing with unexpected challenges.

• A genuine interest in film, television and the wider creative industries is highly desirable.

• A strong understanding of equality, diversity and inclusion, with the ability to apply these principles and promote inclusive practices in the workplace.

• Excellent IT skills, including proficiency in Microsoft Outlook, Word, Excel, PowerPoint and SharePoint.

 

This job description is a guide to the nature of the work required, not an exhaustive list of duties. WFTV may, at any time, allocate other tasks which are of a similar nature and level.

 

Working Arrangement

• Permanent contract

• Hybrid role (office-based and remote working)

• Availability required for in-person events, many of which will take place outside standard working hours.

• Time off in lieu (TOIL) is available when working outside of standard working hours.

 

Women in Film & TV is committed to fostering an inclusive and supportive environment. We welcome applicants from all backgrounds and communities and encourage those who are passionate about championing women in the screen industries to apply.

 

HOW TO APPLY

To apply, please send a CV plus a covering letter (max 2 pages) outlining why you are a good candidate for the role to wftvjob@wftv.org.uk by 5pm on Monday 12 October.

 

Please use the email subject line: Awards and Regional Events Producer.

 

We also ask applicants to please complete an anonymous Equality and Diversity Form to help us understand equality and diversity in our organisation and make our organisation as inclusive as possible. Your answers are confidential and will never be used in a way that will identify you.

 

Please complete the Equality and Diversity Form here.

 

WFTV operates a guaranteed interview scheme for any applicants who meet the skills and experience criteria and declare a disability in their covering letter. We will provide any relevant support required for interviews upon request.

 

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